Residential Rental Forms
RHAWA members-only forms are maintained by experienced landlord-tenant attorneys to comply with all applicable laws in Washington.
USAGE & COPYRIGHT
RHAWA forms are copyrighted and are for member use only. Unauthorized use, publication or distribution is strictly prohibited. Formal legal advice and review is recommended prior to selection and use of any provided form. RHAWA does not represent your selection or execution of any form as appropriate for your specific circumstances. Rental owners / managers and tenants are each advised to seek independent legal advice on matters arising from use of any form. No representation is made as to the sufficiency or tax consequences from use of any form.
Instructions
Forms may be printed and completed in writing, OR downloaded and completed on your computer.
- Login to RHAwa.org with active RPO or PM member profile.*
- Click on the desired form to view in web browser.
- Download form and save to your computer.
- Open with Acrobat Reader (Download free Acrobat Reader).
- Type into fill-able fields and save/send/print completed documents.
IMPORTANT NOTE: You do not need to "sign in" or "start free trial" to use these PDF forms as intended. You can close the "Welcome to Acrobat" sidebar by clicking on the "x" in upper right corner.
For Fully Digital Lease Signing...
Create a free account in Azibo and use RHAWA
leasing forms to send for digital signing.
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*If you are not a member and would like access to this library of forms, join as an RPO or PM member. Manufactured Housing Community members, see MHC Leases + Forms.
Forms Library
Browse the following form categories or enter Ctrl+F to search this page for the desired form. |
FOR MORE INFO.
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1. Application & Screening
These forms and tools are used with prospective tenants prior to lease signing.
Form Name and Link | Usage Notes | ||
Must be given to any applicant rejected after screening commenced. Use this version when using RHAWA Screening Service for property outside of Seattle. | 7/2024 | 10/17/2023 | |
Must be given to any applicant rejected after screening commenced. Use this version when using RHAWA Screening Service for property in city of Seattle. | 7/2024 | 10/17/2023 | |
Adverse Action Notice (Other Screening) | Must be given to any applicant rejected after screening commenced. Use this version to write in details of other screening service. | 7/2024 | 7/2/2024 |
Adverse Action Notice (Azibo Screening) | Must be given to any applicant rejected after screening commenced. Use this version when using Azibo Screening Service. | 7/2024 | 6/24/2024 |
Reference for applicants without standard ID. | NA | 2016 | |
Instructions on how to write your Application and Screening Criteria Notice that must be provided to all prospective applicants before they apply. Covers all local laws and includes blank form for convenience. | 6/2024 | 7/16/2024 | |
Give to all prospective tenants who want to apply after viewing unit for rent. (Digital version is built into RHAWA Screening system.) | 11/2022 | 7/18/2023 | |
Use this version for property in city of Seattle. | 11/2022 | 7/18/2023 | |
Use to secure occupancy if there is a time gap between agreement to enter into lease and actual lease signing. | 5/2021 | 5/21/2021 | |
NA | 2023 | ||
Posting recommended in leasing office and rental property. | NA | 1/2021 |
1. Date of last attorney review.
2. Date of last revision. Any revisions made without recent attorney review are not substantive (e.g., formatting, typo corrections, etc.).
2. Leases & Required Addenda
These forms are required for creating a legal lease or rental agreement based on the circumstances.
Usage Notes | |||
4/2024 |
4/25/2024 |
||
Washington Single-Family Term Lease | 4/2024 |
4/25/2024 |
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4/2024 |
4/25/2024 |
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Washington Multi-Family Term Lease | 4/2024 |
4/25/2024 |
|
Leasing Requirements by Local Jurisdiction | MUST READ - special leasing instructions for several different local governments. | 6/2024 | 7/16/2024 |
Property Condition Checklist | Required by WA state law before collecting deposit. | 7/2023 | 7/25/2023 |
Mold Handout | Required by WA state law at initial lease signing. | 3/2010 | 10/19/2020 |
Lead-based Paint Pamphlet | Required by federal law for property built prior to 1978 at all lease signings, renewals and/or at least once a year. | NA | 3/2021 |
Lead-based Paint Disclosure Addendum | 10/13 | 10/20/2020 | |
Notary Form for Landlord Signature | 3/2022 | 3/16/2022 | |
Agency Disclosure and Pamphlet | 6/2024 | 6/24/24 | |
Local Law Disclosures | Usage Notes | ||
Local Law Disclosure - Auburn | NA | 10/12/2020 | |
Local Law Disclosure - Burien | NA | 5/2023 | |
Local Law Disclosure - SeaTac | NA | 5/17/2023 | |
Local Law Disclosure - Seattle Seattle: Attach for multi-family, 2+ units: Residential Parking Agreement / Addendum & Instructions Seattle: Attach for multi-family, 3+ units: |
NA | 1/2024 | |
Local Law Disclosure - Spokane | 12/2023 | 12/12/2023 | |
Local Law Disclosures - Tacoma Attach all three: |
1/2023 | 1/2/2023 | |
Local Law Disclosure - Tumwater | NA | 3/31/2023 | |
Local Law Disclosure - Tukwila | NA | 3/31/2023 |
1. Date of last attorney review.
2. Date of last revision. Any revisions made without recent attorney review are not substantive (e.g., formatting, typo corrections, etc.).
3. Optional Lease Addenda
These forms are designed to be attached to the lease, either at initial signing or during tenancy.
Usage Notes | |||
Use to collect information about animal, including doctor note if appropriate, city licensing, etc. | 10/2021 | 12/15/2021 | |
Use to inform tenants of best practices to avoid bed bugs. (Rev. Note: All attorney fee clauses removed from addenda 12/2023.) | 12/2023 | 12/15/2023 | |
Use to add HOA rules to terms of lease. | 7/2020 | 10/15/2020 | |
Use to emphasize the importance of complying with certain laws, and that noncompliance will result in termination of the rental agreement. | 10/2021 | 11/18/2021 | |
Use to document payment schedule terms for move in costs per tenant rights in cities of Burien, Kenmore, Kirkland, Redmond, SeaTac, Seattle, Shoreline, and Unincorporated King County. Use Tacoma City Provided Form. | 2/2024 | ||
Use to document payment schedule terms for move in costs per tenant rights in the state of WA. | 2/2024 | ||
Use to add a co-signer signature making the signer liable for the financial terms of the lease agreement. | 10/2020 | 10/6/2020 | |
Use for properties where the tenant is responsible for refilling heating fuel tank (oil, propane, etc.) | 7/2020 | 10/15/2020 | |
Use to inform active military tenants of their rights to terminate tenancy due to change of orders. | 5/2015 | 10/19/2020 | |
Use to document receipt of Mold Handout and enhance accountability for mold prevention. | 7/2020 | 10/15/2020 | |
Use to set detailed pet policy including collection of a fee and/or deposit. Do not use in city of Seattle where these charges are not permitted. | 6/2020 | 10/19/2020 | |
Seattle version of above listed form without fee or deposit, only "pet rent" is permitted. | 6/2020 | 10/19/2020 | |
Ask sole tenants to complete this form in case of death. | 10/2020 | 10/15/2020 | |
Seattle City Light (Online Application) | NA | NA | |
Use to move individual people in or out of an ongoing tenancy. | 8/2020 | 8/20/2020 | |
Use when giving tenant permission to have a satellite dish installed. | 7/2020 | 10/15/2020 | |
Use for properties with septic tanks. | 9/2014 | 1/30/2023 | |
Use to create a comprehensive smoke-free policy appropriate for multi-family housing. | 5/2015 | 10/15/2020 |
1. Date of last attorney review.
2. Date of last revision. Any revisions made without recent attorney review are not substantive (e.g., formatting, typo corrections, etc.).
4. Tenant Notice Forms
These forms are designed for giving legal notices that are in compliance with state and local laws.
Where Serve* is indicated, carefully follow Notice Service Instructions
and complete the Declaration of Service form (click button below):
Notice Service Instructions + Declaration of Service
Usage Notes | |||
Post if you have reason to believe the tenant has moved out without proper notification. | 6/2021 | 6/24/21 | |
Post if you need to remove tenant's property left behind when they abandoned the property. | 6/2021 | 6/24/21 | |
Comply or Vacate Notice | Serve* with 10 or 30 (if subject to CARES Act) days' notice if tenant commits or permits a substantial breach of a material program requirement of subsidized housing, material term subscribed to by the tenant within the lease or rental agreement, or a tenant obligation imposed by law. *See Notice Service Instructions + Declaration of Service. |
8/2023 | 8/7/2023 |
7/2023 | 7/24/2023 | ||
Serve* based on longest notice period required for relevant cause(s). MUST READ - includes details on local regulations: Statewide Guide on Good Cause to End Tenancy. |
12/2022 | ||
Serve* more than 60 days prior to the end of the current lease term to end tenancy without cause. Not permitted in Auburn, Burien, Federal Way, Kenmore, Seattle, SeaTac and unincorporated King County. *See Notice Service Instructions + Declaration of Service. |
3/2023 | ||
Serve* more than 60 days prior to the end of the current lease term to end tenancy without cause. |
|||
Give in writing more than 60 days prior to the end of the current lease term. | |||
6/2022 | 6/30/2022 | ||
Serve* with 3 or 30 (if subject to CARES Act) days' notice if tenant commits or permits waste or nuisance upon the premises, unlawful activity that affects the use and enjoyment of the premises, or other substantial or repeated and unreasonable interference with the use and enjoyment of the premises by the landlord or neighbors of the tenant. *See Notice Service Instructions + Declaration of Service. |
8/2023 | 8/8/2923 | |
Pay or Vacate Notice | Serve* with 14 or 30 (if subject to CARES Act) days' notice if tenant does not pay monthly rent. *See Notice Service Instructions + Declaration of Service. |
6/2024 | 6/27/2024 |
60-day notice required for any rent increase under WA State law. Read instructions on second page for information on extended notice periods and service requirements by several local governments. Serve* |
8/2024 | ||
Serve* to change a non-monetary rule during a tenancy. If in a fixed term lease, do not use for substantive changes to perceived value or enjoyment of the rental premises. Instead, wait for lease extension offer. *See Notice Service Instructions + Declaration of Service. |
6/2021 | 6/30/2021 | |
Give written notice to all tenants upon selling a property. | 6/2021 | 6/30/2021 |
* Where Serve* is indicated, carefully follow Notice Service Instructions
and complete the Declaration of Service form (click button below):
Notice Service Instructions + Declaration of Service
1. Date of last attorney review.
2. Date of last revision. Any revisions made without recent attorney review are not substantive (e.g., formatting, typo corrections, etc.).
5. Other Tenant Communication Forms
These forms are designed for situations where formal communication with tenants is useful or required.
Usage Notes | |||
In order to identify representative(s), send out to all known contacts of sole tenant who is deceased. | 11/2015 | 12/15/2021 | |
7/2023 | 7242023 | ||
Use to document agreement to end a term lease early. | 7/2012 | 6/30/2022 | |
When selling a multifamily building, check this chart to see if notice to city and tenants is required. | NA | NA | |
Use to offer a payment plan to tenant with past due rent. (Only required for rent that was due between 2/29/2020 and 5/31/2023.) | 5/2024 | 5/14/2024 | |
Scroll up to Tenant Notices for lease extension form. | 10/2022 | 10/27/2022 | |
Highly recommended, provide to tenants before they move out. Revised for new WA security deposit law. | 1/2024 | 1/25/2024 | |
Use to document a payment was made. | 7/2015 | 6/22/2022 | |
Use to document money owned by tenant. | 7/2023 | 7/20/2023 | |
Use to document a tenant complaint. | 7/2015 | 6/22/2022 | |
Ask tenants who live alone to complete this form. | 10/2020 | 10/15/2020 | |
Provide to tenant who has asked for a disability accommodation where the need is not apparent, and they do not already have a note from care provider. | 9/2022 | ||
Website with information for tenant to start or stop electrical service in Seattle. | NA | NA | |
Send to tenant(s) regularly to get information updates. | 5/2021 | 6/22/2022 | |
Use to document tenant's decision to vacate the premises during a month-to-month tenancy. Form not required. Tenant simply needs to give notice in writing. | 6/2024 | 6/26/2024 | |
Use to document a tenant's request for a repair. | 7/2015 | 6/22/2022 | |
Use to move individual tenants or residents in and/or out of a group tenancy. | |||
Use to document extensive time needed to complete a repair. | 8/2020 | 8/20/2020 | |
Send to utility company to request notification of payment or nonpayment by tenant. | 5/2021 | 6/21/2022 | |
Application for low-income tenants to receive discount on utilities in Seattle. | NA | NA |
1. Date of last attorney review.
2. Date of last revision. Any revisions made without recent attorney review are not substantive (e.g., formatting, typo corrections, etc.).